Import Documentation Checklist

Importation into the Philippines requires submission of various documents to the Bureau of Customs and other regulatory agencies. One of the most common reasons shipments get delayed at customs is incomplete or inconsistent documentation.

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Core Documents

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Commercial Invoice

This shows seller and buyer details, description of goods, unit price and total value. This is the main basis for customs valuation.

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Packing List

Provides a breakdown of packages, quantity per item, and weight and dimensions. This helps customs verify the physical shipment.

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Bill of Lading / Airway Bill

Serves as proof of shipment, a transport document, and reference for cargo release.

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Supporting Documents

Depending on the shipment, you may also need:

• Import Permits – required for regulated goods, issued by agencies such as the FDA, Department of Agriculture, and Department of Trade and Industry, among others.
• Certificate of Origin – used to determine tariff rates and apply preferential trade agreements.
• Insurance Documents – if applicable, used for valuation purposes and in computing duties and taxes.

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Practical Tips

• Make sure product descriptions are clear, specific, and detailed.
• Ensure values are consistent across all documents.
• Avoid generic terms like "parts" or "equipment".
• Double-check quantities and weights.

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Good documentation doesn't just help with compliance — it speeds up clearance and reduces the risk of issues. One missing document may lead to penalties or delays. Hiring a professional Customs Broker can minimize and mitigate these risks, ensuring shipments are on time and compliant.